Office Assistant

Job Title: Office Assistant
Position Summary
The Office Assistant provides administrative and operational support to ensure the office runs efficiently and professionally. This role assists with communication, organization, record keeping, and day-to-day administrative tasks while supporting staff and delivering excellent customer service.

• Answer and direct phone calls, emails, and walk-in inquiries
• Provide friendly, professional customer service
• Perform data entry and maintain accurate records and files
• Assist with scheduling appointments, meetings, or calendars
• Prepare, organize, and distribute billing and invoicing as assigned
• Maintain office supplies and inventory
• Assist with mail processing (incoming and outgoing)
• Perform general administrative duties as needed

• High school diploma or equivalent required
• Prior administrative or office experience preferred
• Strong communication and customer service skills
• Proficiency with Microsoft Office
• Excellent organizational and time management abilities
• Attention to detail and accuracy
• Ability to multitask and prioritize workload
• Ability to work independently
• Professional demeanor and reliability

• Office setting with routine computer and phone use
• May require standing/sitting for extended periods
• Occasional lifting (up to 20 lbs)